How to - explains how to do things in MS Excel, Resource 32000, IQ Objects, MS Word http://www.business-brokers.co.uk/rss/howto.xml en-us Fri, 25 Jul 2008 02:17:18 +0100 Work out the operational cash flows for the next 6 years Discount the operational cash flows Add the net discounted cash flows for all the years together. Compare this total with the Net Book Value in the Financial Statements If the total is greater no impairment provision is needed ... http://www.business-brokers.co.uk/how_to/88-88.htm Text too tiny to read? Adobe Reader Try [View, Fit Width] or the keyboard shortcut Ctrl+2 (Mac = Cmd+2). The page automatically zooms so that the width of the page fits the document window – and all you need to do is scroll down to see further. ... http://www.business-brokers.co.uk/how_to/87-87.htm Toolbars all over the shop? Adobe Reader Try [View, Toolbars, Reset Toolbars] or the keyboard shortcut Alt+F8. The toolbars return to their default position. ... http://www.business-brokers.co.uk/how_to/86-86.htm Want to quickly extract text from a PDF? Adobe Reader Try [File, Save as Text] – of course, this only works if the PDF has not been secured to prevent this. ... http://www.business-brokers.co.uk/how_to/85-85.htm Want to quickly extract text from a PDF? Adobe Reader Try [File, Save as Text] – of course, this only works if the PDF has not been secured to prevent this. ... http://www.business-brokers.co.uk/how_to/84-84.htm Want to print out large pages but only have an A4 printer? Adobe Acrobat In the Print dialogue box choose [Page Scaling – Tile Large Pages]. Acrobat automatically divides the page(s) into A4 sections and prints them out, ready for you to reassemble. ... http://www.business-brokers.co.uk/how_to/83-83.htm Indicate an important page or area of a document by creating a bookmark. Adobe Acrobat Just navigate to the page, and if necessary zoom in to the relevant area. Then [Edit, Add Bookmark] or the keyboard shortcut Ctrl+B (Mac = Cmd+B). Don’t forget to give the bookmark a name, then [Return/En... http://www.business-brokers.co.uk/how_to/82-82.htm Need to see 2 documents side by side? Adobe Acrobat Open both, then choose [Window, Tile, Vertically]. ... http://www.business-brokers.co.uk/how_to/81-81.htm One goes mad in Sussex Adobe Acrobat – My personal journey First a confession: my name is Simon and I have an accountancy qualification. As if that wasn’t bad enough, my business ekes out a meagre living providing training and consultancy services to professional organisations – mainly ... http://www.business-brokers.co.uk/how_to/80-80.htm One goes mad in Sussex Adobe Acrobat – My personal journey First a confession: my name is Simon and I have an accountancy qualification. As if that wasn’t bad enough, my business ekes out a meagre living providing training and consultancy services to professional organisations – mainly ... http://www.business-brokers.co.uk/how_to/79-79.htm Acrobat helps accountancy firm keep its balance – well almost Lindeyer Francis Ferguson It may be situated between the Victorian splendour of Tonbridge School and the medieval majesty of the town’s famous castle, but four-partner accountancy firm Lindeyer Francis Ferguson has made full u... http://www.business-brokers.co.uk/how_to/78-78.htm Reading, writing and er... Acrobat - the 3Rs Reading, Writing and Acrobat – The three ‘R’s of document processing “Can’t you just send it as a PDF…?” Over the past few years this plaintive cry has been heard increasingly in busy offices worldwide. Yet - perhaps because PDF fi... http://www.business-brokers.co.uk/how_to/77-77.htm Incremental improvements, a.k.a. baby steps to compliance If you pay close attention during SOX walkthroughs with auditors, you can get a good idea of the areas on which your company's change management process should focus. Fortunately, many SOX goals are best practice audit/control items anyway... http://www.business-brokers.co.uk/how_to/76-76.htm Individuals worldwide are breaking the chains of the corporate world, in order to pursue a career that gives them a sense of self-worth and more time with their family. Operating a successful home-based business takes commitment,know how, and plenty of patience. Every day can be a challenge if yo... http://www.business-brokers.co.uk/how_to/75-75.htm What is business continuity management? Business continuity management is an ongoing process of risk assessment and management with the purpose of ensuring that the business can continue if risks materialise. These risks could be from the external environment (over which you have no control, such a... http://www.business-brokers.co.uk/how_to/74-74.htm We have reviewed the new rules and extracted the following key points that we believe you should review to ensure that your systems are capable of complying once these new rules become mandatory on 1st May 2000 Banking "without delay" means, in normal circumstances, either on the day or... http://www.business-brokers.co.uk/how_to/73-73.htm Form 42 impacts all companies formed during the 6 April 2004 - 5 April 2005 tax year. The Revenue's view is that details of the issue or transfer of shares should be sent to them on Form 42. The deadline is 6 July 2005 and the penalties for non-submission are £300 per company and £60 per day f... http://www.business-brokers.co.uk/how_to/72-72.htm You’re working on your accounts package and suddenly an error message flashes up on the screen. David Carter gives some suggestions on what to do next. You’ve been typing the day’s bank receipts into your accounts package and suddenly an error message has flashed up on the screen. Somethin... http://www.business-brokers.co.uk/how_to/71-71.htm 1. “Get Real�? about security If every single computer company in the world including the likes of Microsoft, Cisco, Check Point, Oracle, SCO and SAP can’t produce 100% secure software, then the chances of your website being (and remaining for all time) completely impenetrable are precisely ze... http://www.business-brokers.co.uk/how_to/70-70.htm Changes are underway which will affect the business rate paid by companies over the next five years. The Business Rate is a tax on the occupation of commercial property and affects all businesses large or small in England and Wales. Rateable values are reviewed every five years, the 2005 revaluation... http://www.business-brokers.co.uk/how_to/69-69.htm The ultimate voice makeover as Margaret Thatcher's, morphing from strident and grating to a lower, near-symphonic range, covering every tone to and authoritative. Here are some pointers: 1. Construct a presentation so that it is meant to be listened to and enjoyed, rather than reading bullet p... http://www.business-brokers.co.uk/how_to/68-68.htm Microsoft Word is used quite extensively in corporate environments to create a wide array of documents. It is often desirable to know exactly who created a document, particularly if it has been months since a document was last reviewed. Word keeps track in the document properties of some data th... http://www.business-brokers.co.uk/how_to/67-67.htm 1.Your website should load fast. The next site is a click away. If your site loads slowly your visitor clicks away and you have lost a potential customer. Usually, graphics, animations, are the cause of slow loading pages. Your can use some software, available free on the internet, to reduce the siz... http://www.business-brokers.co.uk/how_to/66-66.htm 1. Potential employees who have access to IT and security systems should be carefully scrutinised. 2. Implement a company policy permitting monitoring of emails and phone calls. Intelligent monitoring may provide advance warning of fraud. 3. The right to install software should be limited to s... http://www.business-brokers.co.uk/how_to/65-65.htm Funding is an essential part of all businesses. Whether your business is small and new, or large and established, adequate finance is required for the majority of projects, purchases, and expansions. However, many small businesses find it very difficult to obtain finance, particularly if they are... http://www.business-brokers.co.uk/how_to/64-64.htm Repeat clients are the foundation of a healthy business. However, not all clients are alike. Here's how to deal with the tough customers. Steps: 1. Listen carefully to a client's criticism. By asking calm questions, see whether you can discern the main thing that is bothering... http://www.business-brokers.co.uk/how_to/63-63.htm For anyone who is serious about analysing data and creating pivot table reports, knowing how to use Excel's VLOOKUP function is a must. David Carter explains how. When you export data from an accounts package, you will often find that essential fields are omitted and haven't come over into Excel... http://www.business-brokers.co.uk/how_to/62-62.htm I'll bet you already knew that "smushing" is a technical term, right? It is, I believe, a combination of the words "smashing" and "pushing." In this usage, it simply means to squeeze text together by reducing the distance between characters. Normally, each font insta... http://www.business-brokers.co.uk/how_to/61-61.htm You should attempt to verify that as much of the detail supplied by the shopper is accurate by as many of the methods described below as you feel appropriate: 1. Send an email to the email address supplied to confirm that it exists. 2. Check that the area code of the phone number matches wit... http://www.business-brokers.co.uk/how_to/60-60.htm Business meetings may be conducted formally or informally, depending on the company and the circumstances. The following guidelines are based on Robert's Rules of Order. Taking Minutes Steps: 1. Obtain the meeting agenda, minutes from the last meeting, and any background docu... http://www.business-brokers.co.uk/how_to/59-59.htm 1. Go to the Web page that you want to add to your Favorites. 2. On the Favorites menu, click Add to Favorites. 3. In the Add Favorite box, type a new name for the page if you want, and click OK. See step 3 in the image below. In most cases, Internet Explorer proposes a perfectly g... http://www.business-brokers.co.uk/how_to/58-58.htm Clearing Your Browser's Cache All those files stored in your cache take up space, so from time to time, you may want to clear out the files stored in your cache to free up some space on your computer. This is called clearing the cache. To clear your cache: 1. On the Internet Explorer Tools ... http://www.business-brokers.co.uk/how_to/57-57.htm 1. On the Internet Explorer Tools menu, click Internet Options. 2. In the Internet Options box, click the Content tab, and click the AutoComplete button. The AutoComplete Settings box will appear. 3. To turn AutoComplete on, click the boxes next to the types of information you want AutoCom... http://www.business-brokers.co.uk/how_to/56-56.htm Change Your Home Page 1. Go to the Web page you want to make your home page. 2. On the Internet Explorer Tools menu, click Internet Options. 3. In the Internet Options box, on the General tab, click the Use Current button. Internet Options box 4. Click OK. Tip: Minimalist... http://www.business-brokers.co.uk/how_to/55-55.htm Open up word Select tools, followed by macro copy the following macro deleting any standard text: Sub GetSpellingErrors() Dim DocThis As Document Dim iErrorCnt As Integer Dim J As Integer Set DocThis = ActiveDocument Documents.Add iErrorCnt = DocThis.Spelli... http://www.business-brokers.co.uk/how_to/54-54.htm For Example, if you know that your Customer’s Company Name contains the word ‘Fred’ and that their order no. is 15437, then ... 1.Click on the ‘Name’ button in the Search Screen 2.Type * or % followed by ‘Fred’ - This will return a list of all Customer’s with ‘Fred’ anywhe... http://www.business-brokers.co.uk/how_to/53-53.htm Grids in Resource 32000 are used to display only the information you want to see, and in the order you want to see it. For Example, in Supplier Enquiry, on the Account Tab all you want to see are the fields Type, Supplier Refer- ence, Value and Date in that order,then ... 1.Right-Click in the... http://www.business-brokers.co.uk/how_to/52-52.htm Have you ever worked on a document that included multiple fonts, and the printout didn't quite match what you wanted? Sometimes there was more space between words or sentences than what seemed right, and you didn't quite know what the problem was? I have found that the culprit is often my own fau... http://www.business-brokers.co.uk/how_to/51-51.htm Word keeps track of summary information for a document. You can see the information maintained by Word simply by choosing Properties from the File menu. One of the pieces of information maintained is the number of words in the document. This information is updated whenever the document is saved or p... http://www.business-brokers.co.uk/how_to/50-50.htm F1 0N LINE HELP F3 INVOICE ITEM LINE F4 QUICK REFERENCE F5 EURO/SPELLING F7 INSERT LINE F8 DELETE LINE F9 CALCULATE NET F10 FILE F11 CONTROL PANEL F12 REPORT DESIGNER ... http://www.business-brokers.co.uk/how_to/49-49.htm * Start by defining compliance tasks. Not every company has the same financial data collection and reporting needs. Get help from your auditor or an IT solution provider that is qualified and has a proven track record in SOX compliance issues. * Consider buying a contract management solution. Do... http://www.business-brokers.co.uk/how_to/48-48.htm A good Web site developer can get your business up and running online, giving you a first-class, effective presence on the Internet. Steps: 1. Research the subject of Web site development so that you are familiar with the basic lingo. 2. Decide which tasks you want a... http://www.business-brokers.co.uk/how_to/47-47.htm Choosing your board of directors can either make or break the financial success of your organization. Choose wisely and remember that it's OK to expect results from the people you have chosen to represent your nonprofit organization in the community. Steps: 1. Know your commu... http://www.business-brokers.co.uk/how_to/46-46.htm The following will help you know what it takes to launch an e-commerce company. Steps: 1. Decide what you want to sell. Find a niche and be prepared to offer content that relates to your merchandise. 2. Hire a Web developer and database engineer to set up your Web site as w... http://www.business-brokers.co.uk/how_to/45-45.htm Clear and open communications are the key to avoiding strife, confusion and resentment in the workplace. Steps: 1. Let employees know in advance about anything your company is doing that may affect them. If, for example, your company plans to change insurance carriers, let empl... http://www.business-brokers.co.uk/how_to/44-44.htm use black text to denote cells with data, and blue text for formulas and another colour to denote conditional cells ... http://www.business-brokers.co.uk/how_to/43-43.htm In business, forewarned is forearmed. Here are some strategies for dealing with the unexpected. Steps: 1. Meet with management team to discuss options in a variety of crises. Consider all possible what-ifs. 2. Delegate responsibilities and make clear who is responsib... http://www.business-brokers.co.uk/how_to/42-42.htm An annual report is a record of a company's financial performance and operations for the year. Publicly traded companies produce annual reports to tell shareholders, prospective investors, customers and others what happened. Steps: 1. Know that the 10-K annual report that pub... http://www.business-brokers.co.uk/how_to/41-41.htm An executive summary previews the main points of an in-depth report; it's written for nontechnical people who don't have time to read the main report. Steps: 1. Plan to create a summary each time you write a business report exceeding four pages. Write the summary after you wr... http://www.business-brokers.co.uk/how_to/40-40.htm The majority of organisations in the UK (90 per cent) claim to measure the value of their workforce, but only 20 per cent believe that the information they gather is of use1. However, with 80 per cent of a company’s worth tied to the value of its employees2, managers need more practical guidance ... http://www.business-brokers.co.uk/how_to/39-39.htm Curious how much room the current Microsoft Word 2003 takes up on your hard drive? Don't jump back to Explorer - you can view this information inside Word. 1. Save the current document. Use "File" - "Save", or "File" - "Save As" if you haven't already given... http://www.business-brokers.co.uk/how_to/38-38.htm To pull up the definition of a word inside a Microsoft Word 2003 document without relying on a desktop dictionary or visiting a website, just highlight a word with your cursor, right-click, then choose "Look up...". A "Research" pane to the right of your document will open up wit... http://www.business-brokers.co.uk/how_to/37-37.htm You know how to move text in a Microsoft Word 2003 document - highlight the text you wish to move, choose "Edit -> Cut" (or press CONTROL-X), move the cursor to where you want the text to appear, and choose "Edit -> Paste" (or press CONTROL-V). There's an easier way. ... http://www.business-brokers.co.uk/how_to/36-36.htm For editing and document review purposes, it may be useful to quickly see which text in your Microsoft Word 2003 document matches a particular heading or style. To highlight this text, click "Format" then choose "Styles and Formatting". "Styles and Formatting" should ap... http://www.business-brokers.co.uk/how_to/35-35.htm Here's a step-by-step process on adding a table of contents (TOC) to your Microsoft Word 2003 document. First, create a backup copy of your document ("Save As..." then reload the original document). If you have not already written your Microsoft Word 2003 document in outline mode, t... http://www.business-brokers.co.uk/how_to/34-34.htm Remember Shortcut Keys You may know about keyboard shortcut keys in Word 2003, the special keystrokes that let you perform operations without having to click on toolbar buttons or menu items. For example: CONTROL-S: Save the current document CONTROL-P: Print the current document CONTROL-... http://www.business-brokers.co.uk/how_to/33-33.htm Press control F4 ... http://www.business-brokers.co.uk/how_to/32-32.htm Go to www.gateway.gov.uk Click on register as an organisation Enter - full name - email address- password- password press continue Select services press continue Enter (uppercase) Tax office number - Employers refernec number - accounts office refrence and click the box marked " I h... http://www.business-brokers.co.uk/how_to/31-31.htm A recent survey by Begbies Traynor revealed that out of a total 500 respondents, one in five admitted that they were contemplating starting out on their own. Of the 100 who were thinking of setting up on their own, everyone had produced their own business plans, proving that for many the wheels are ... http://www.business-brokers.co.uk/how_to/30-30.htm describe your required actions described thoroughly and accurately. Make sure no details are left open to interpretation? Make sure your content is consistent and complete, or are your writers leaving gaps no one has noticed? Ensure revisions are controlled, and that different people are not usi... http://www.business-brokers.co.uk/how_to/29-29.htm Departmentally-focused manuals provide an excellent opportunity to create strong, consistent Standard Operating Procedures across multiple functions. This includes added savings of time and resources. Departments that benefit with improved results include: CEO Management - Build an effective man... http://www.business-brokers.co.uk/how_to/28-28.htm Managers can convey the exact way things should be done with policies and procedures, and they can do it faster than ever with pre-written documents. This speeds an organization's standard operating procedures project effectiveness to get results. ... http://www.business-brokers.co.uk/how_to/27-27.htm 10 Tips for Communicating Change 1. Remember that there's no one perfect way to communicate change. Change is uncomfortable, and adapting to change is messy. The perfect Gantt chart does not a painless change experience make. Why? Because tasks are easy to list, but behavior and long-held habits ... http://www.business-brokers.co.uk/how_to/26-26.htm using workflow diaries and instigating paperless initiatives will mean that communication in your organisation and with your customers and suppliers can be improved. When you know what information these different parities need you can set up reports to deliver that information to them and then autom... http://www.business-brokers.co.uk/how_to/25-25.htm some business software is set up to run using multi-threading which means that more than one process can happen simultaneously so you don’t have to wait for reports to run while you are getting other financial information or getting on with day to day financial management. This is how reports can ... http://www.business-brokers.co.uk/how_to/24-24.htm With your reporting set up to show each department and decision maker what they need to know (especially if these can be instantly updated from your business software) then you, and other managers wont waste time looking for detail or other information you need to make important decisions. With the ... http://www.business-brokers.co.uk/how_to/23-23.htm Up to date reports and information on your cash situation and how much you are owed can help to make your organisation more effective by minimising any negative impact this may have. Managing by exception can be the way to manage this type of management information with reports only highlighting iss... http://www.business-brokers.co.uk/how_to/22-22.htm Making sure that you and Your Employees are on the Same Page Your Company begins functioning as a tightly organized unit through the creation of a mission statement. As an example of a fully developed, well thought out mission statement, the following is the "Statement of Mission" of Be... http://www.business-brokers.co.uk/how_to/21-21.htm The most common funding options are: Your own capital Using your own money is one of the most common ways to fund a business. Your money could be used for both long term needs and for short term working capital. There is little red tape but the financial risk is yours alone. If the business fa... http://www.business-brokers.co.uk/how_to/20-20.htm Methods to Design Your New Accounts Payable and Accounting Procedures Eliminate Paper. The single biggest cost for any purchasing and payables department is paper, including: purchase orders, purchase order follow-up, small purchases, delivery tracking & receipts, and vendor payments. U... http://www.business-brokers.co.uk/how_to/19-19.htm Attracting investors - get your business plan noticed The following is an article written for AccountingWEB by PKF partner Gary Partridge, on how to put together a business plan to attract venture capital funding A business plan is inevitably the first impression potential investors glean abo... http://www.business-brokers.co.uk/how_to/18-18.htm Resource 32000 writes all transaction detail into the “Detail�? table. Control entry lines such as Invoices, Stock, and JC WIP are inserted with identical values for “OriginalValue�? and “CurrentValue�?. Transactions, which match lines, write a record into a table called “Matching�?, whi... http://www.business-brokers.co.uk/how_to/17-17.htm IQ Object Icon Builder This is a brief description on how to put IQ Reports into a Program Group so that the reports can be run from the Task Bar Start Button. Steps to follow using IQ Objects Reporting Edition On the computer where the Reporting Edition was installed, start IQ Objects and ... http://www.business-brokers.co.uk/how_to/16-16.htm Moving / Copying a Resource 32000 Database (SQL Server) These instructions are intended to allow a systems administrator to move or copy a Resource 32000 database on SQL Server 6.5. Basic knowledge of SQL Server administration procedures is assumed. Go into SQL Server Enterprise Manager with s... http://www.business-brokers.co.uk/how_to/15-15.htm Q: What is involved in installing Resource 32000 Software? A: This depends partially on whether you intend to run an Access version of Resource or use a Client-Server database such as Microsoft SQL Server. Installing Microsoft SQL Server takes a couple of hours and may require your NT Server to b... http://www.business-brokers.co.uk/how_to/14-14.htm These notes explain how to deal with corrupt SQL Server databases. They are intended to be followed “parrot fashion�? by a competent engineer or support person. If you require help then contact DSR Resource Support (assuming that the database in question is a Resource 32000 database). Make sur... http://www.business-brokers.co.uk/how_to/13-13.htm The following notes provide guidance on the required steps to follow to enable a safe Year End Closedown in the accounting ledgers. The main purpose for carrying out a Nominal Year End Closedown, in a nutshell, is to clear down (delete) archived data, and transfer profit/loss to reserve. In the o... http://www.business-brokers.co.uk/how_to/12-12.htm Data can be exported from sheets in Resource 32000 using four mechanisms: Drag-and-Drop from the sheet to another application such as Microsoft Excel. Copy-and-Paste from the sheet to another application such as Microsoft Excel. Right-Click on the top corner of the sheet and select the “Sav... http://www.business-brokers.co.uk/how_to/11-11.htm What is a Query?In simplest terms, a query is a request for information. A query tells IQ/Objects what to look for in your database, how to format the data and where to send it. You construct queries by using different tools to choose fields, apply filters and format the output. The instruct... http://www.business-brokers.co.uk/how_to/10-10.htm Resource 32000 stores both control account values and nominal ledger values in the same table, “Detail�?. Therefore the scope for the two to get out of step is fairly limited, and revolves around such possibilities as: A control account entry to a different nominal code from the expected one. ... http://www.business-brokers.co.uk/how_to/9-9.htm This document explains how to add reports that you have written yourself to the Resource 32000 menus. It is assumed that you have already written and tested a new IQ objects report. It is assumed that you are a confident and capable user of Windows 95/98/NT4/2000 Following the instructions ... http://www.business-brokers.co.uk/how_to/8-8.htm Summarize data according to criteria from the data table using Sumif formula, Offset formula and Combo Box in Microsoft Excel ----------------------------------------------------------------------------------------------------- CATEGORY: Summing VERSIONS: All Microsoft Excel Versions ... http://www.business-brokers.co.uk/how_to/7-7.htm Opening a Template File Automatically When Starting Microsoft Excel CATEGORY: Excel Worksheet, Workbook VERSIONS: All Microsoft Excel Versions To have Excel open a template upon starting: Option 1: Save a template workbook file, named Book.xlt (in Excel 2000, the book name is S... http://www.business-brokers.co.uk/how_to/6-6.htm Moving a Chart to a different place in the sheet in Microsoft Excel CATEGORY: Excel Keyboard Shortcuts VERSIONS: All Microsoft Excel Versions Press Ctrl and select the chart. Now, move the chart in any direction by pressing Ctrl and one of the Four arrow keys at the same time. ... http://www.business-brokers.co.uk/how_to/5-5.htm Creating Charts with F11 in Microsoft Excel CATEGORY: Excel Keyboard Shortcuts , Excel General VERSIONS: All Microsoft Excel Versions To illustrate, look at the screen shot, which shows sales data broken down by zone. Select a cell in the table, and press F11. The result: Excel ope... http://www.business-brokers.co.uk/how_to/4-4.htm Changing the Layout of the Chart from Rows to Columns and Vice Versa in Microsoft Excel CATEGORY: Excel Keyboard Shortcuts VERSIONS: All Microsoft Excel Versions When you create a chart, Excel checks the number of rows and columns. In the example below, there are six rows (in Column A... http://www.business-brokers.co.uk/how_to/3-3.htm Calculating the Week Number CATEGORY: Excel Formula VERSIONS: All Microsoft Excel Versions To calculate a week number: Use the WEEKNUM function. The second argument in the WEEKNUM function, Return_type, determines on which day the week begins, for example, 1 for Sunday, 2 for Mo... http://www.business-brokers.co.uk/how_to/2-2.htm Changing the default-date separator from a forward slash to a dot When Entering a Date into a Cell CATEGORY: Excel Keyboard Shortcuts VERSIONS: All Microsoft Excel Versions Excel recognizes a number as a date by its date format, which uses a slash (/) as a separator, for example, 1/25/2004 i... http://www.business-brokers.co.uk/how_to/1-1.htm